Scrapbooking: How to Host Your Own Crop

Updated on January 29, 2018
Snacks at a Crop
Snacks at a Crop | Source

How to Plan a Scrapbooking Crop

If you're a scrapbooker, you probably know a crop is essentially a scrapbooking party! I'm not referring to the verb ("I'm going to crop something.") but rather to the noun ("I'm going to a crop."). It's a great way to get people together to complete layouts while talking, eating, and having a good time.

If you don't want to plan a crop, your local scrapbooking store most likely hosts them on a regular basis. They usually allow you to use their trimmers and die-cut machines, and you can also receive discounts on the supplies they sell during the event. Sometimes there is a base fee to attend, but you can get in for free. It just depends on the business.

If you like to entertain guests and get some scrapbook layouts completed at the same time, why not get your friends and family together to host your own crop? If you don't know a lot of scrapbookers, feel free to invite friends who have other hobbies such as knitting, crocheting or cross-stitching! They can work on their projects while you work on yours. It's really all about making time to work on your hobby and enjoy sharing ideas.

Having Fun at a Crop
Having Fun at a Crop | Source

How to Make Your Crop a Success

1. Choose a date, time and location.

Try to pick a date and time when others will be able to attend without having to weigh other obligations. Check with your friends first to see when they are available, for the best turnout. Decide a beginning time and an ending time so that you're not stuck with lingering guests long after you're ready to call it quits.

If you don't want to host the crop at your own home, then consider gathering at a community room, church, or another place with plenty of room and tables.

2. Invite your guests.

After you chose a date and time, call your guests or send them invitations. Your invitations can be as simple or elaborate as you wish. You can shoot off an e-mail, a mail a pre-printed card, or even send an invitation made from your scrapbook supplies. Try picking a theme to set the mood of your gathering and keep it throughout your crop, from the invitations to the napkins. Ask your guests to bring supplies to work on several layouts (paper, photos, adhesive, embellishments, etc.)

3. Prepare your set up.

Wherever the location, make sure you have enough table space for each of your guests. If you're hosting at your home, use a long table, card tables, or even tray tables, in addition to your dining room or coffee tables. (You may have to borrow an extra card table from a friend.) Each guest should have at least enough space to spread out their supplies a little bit. Your guests will each also need a small trash bag for scraps. You can use small wastebaskets or simply grocery sacks.

To make your crop even more fun, you could have contests in which you provide small prizes to the guest who finished the most layouts, who is scrapbooking the funniest topic, or even who did not finish a single layout during the crop.

4. Strategize the snacks!

Non-messy or greasy finger foods are the best for crops. (No one wants oily hands when working with paper!) Provide both sweet and salty snacks, such as pretzels and M&M's, and ask each guest to bring a small snack as well. You can serve alcoholic beverages if you want a fun "girl's night in," but remember that too much alcohol and scissors do not mix!

No matter what snacks you're serving, plan to keep all food and drink away from the work area so no one's project gets ruined! Let everyone know up front about this expectation.

5. Share supplies.

Besides getting to spend time with your friends and family, one of the best aspects of hosting a swap is sharing each other's supplies. There are a number of reusable items that everyone can take advantage of using while you're together. Whether decorative scissors, a die-cut machine, or a computer full of pretty fonts, these supplies are renewable and everyone can share them. Just keep in mind your guests will most likely only be toting around the supplies they need to work on the layouts they are currently working on, so they may need to borrow more from you.

Another twist is to have each guest bring some supplies that they want to get rid of, and trade amongst yourselves. Every scrapbooker has some stickers or paper they will never end up using that someone else could use.

6. The next crop.

So your crop was a success! (Maybe you did more talking than scrapbooking, but hey, it was fun!) While you have a captive audience, see if any of your guests would like to host a crop the next month. That way, you can create a reoccurring monthly crop night in which you alternate houses.

Hosting your own crop can be fun and rewarding. Having time set aside to work on your hobby as well as spend time with friends and family is worth planning a get-together. It can be as elaborate or simple as you want it to be, just remember to have fun and scrap away!

What to Bring to a Crop, Part 1

What to Bring to a Crop, Part 2

Questions & Answers


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      • jenniferg78 profile image


        8 years ago from Philadelphia, PA

        I am dying to go to a crop! Sounds like so much fun!

      • sunbun143 profile image


        8 years ago from Los Angeles, CA

        I want to host a crop but who do we get to watch the kids? And a kid-friendly crafting event usually means nothing gets done :( We have to get daddy daycare running first (at a different house)....then I'm all for a girls' nite in!

      • profile image


        10 years ago

        I love going to scrapbook crops because you get to hang out with great people while you have fun with your favorite hobby. Thank you for making this page...


      • profile image


        10 years ago

        I love going to scrapbook crops because you get to hang out with great people while you have fun with your favorite hobby. Thank you for making this page...


      • prasetio30 profile image


        11 years ago from malang-indonesia

        nice hub. and thanks for the tips. I think you are creative person. good job

      • MasonsMom profile imageAUTHOR


        12 years ago from U.S.A.

        Thanks for your comments, Cindy & nightcats!

        I think the ladies in the video get a little carried away! You can have a crop with less supplies and space, as long as you have a big kitchen table and some good friends :)

      • nightcats profile image

        June Campbell 

        12 years ago from North Vancouver

        I've no room to host a crop. I wish I did. They are such fun.

      • Cindy Lietz profile image

        Cindy Lietz 

        12 years ago from Vancouver, British Columbia, Canada

        Cool... I had no idea you would need so much stuff to go to a crop! Looks like I gonna need to get more stuff...Wooo Hooo!!!


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